Sending Faxes by Entering Fax/Telephone Number

This section describes dialing and sending faxes directly by entering the fax/telephone numbers.

Important

• It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers. When you send important documents, we recommend that you send them after speaking on the telephone.

  • Sending Fax after Speaking on Telephone

1. Make sure that printer is turned on.

2. Load documents on platen glass or in ADF.

   Important

   • When sending a double-sided document, load the document on the platen glass. Double-sided documents cannot be automatically scanned and sent from the ADF.

   Note

   • For details on the types, conditions of document, and how to load the document:

     • Loading Originals

3. Select FAX on HOME screen.

   • Using the Operation Panel

   The Fax standby screen is displayed.

   

   1. Receive mode

      The receive mode selected currently is displayed.

   2. Date and time

      The date and time are displayed.

   3. Entry field of fax/telephone numbers

      The entered numbers are displayed.

   4. Function list

      You can use the each fax function and change the setting for the fax.

   5. Redial

      Select to send faxes with redialing.

      • Resending Faxes (Redialing Busy Number)

   6. On hook dial

      Select to send faxes with the on hook dial function.

      • Using On Hook Dial Function

   7. Directory

      You can select a registered fax/telephone number.

      • Sending Fax to Registered Recipient

   8. Current state

      The current state is displayed.

   9. Send Settings

      • Setting Items for Sending Faxes

   Note

   • If you have not set up the printer for sending/receiving faxes yet, the message for setup is displayed on the LCD when you select FAX for the first time. When you set up for faxing, follow the procedure according to the instructions on the LCD.

4. Use Numeric buttons to dial recipient's fax/telephone number.

   

   Use the following buttons to dial the recipient's fax/telephone number.

   Numeric buttons:

   Enters the number.

   Right Function button:

   Enters a space.

   Center Function button:

   Deletes the last character you entered.

   Left Function button:

   You can register the current print settings as a custom setting.

   • Registering Favorite Settings (Custom profiles)

5. Press Color button for color transmission, or Black button for black & white transmission.

   The printer starts scanning the document.

   Important

   • Color transmission is available only when the recipient's fax device supports color faxing.
   • Do not open the document cover until scanning is completed.

6. Start sending.

   • If you load the document in the ADF:

     The printer scans the document automatically and starts sending the fax.

     Note

     • To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in progress, press the Stop button, and then follow the instructions on the LCD.
     • If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Document in ADF. Select to eject document. is displayed on the LCD. By pressing OK, the remaining documents are automatically ejected.

   • If you load the document on the platen glass:

     After scanning the document, the confirmation screen asking you if you load the next document is displayed.

     To send the scanned document, press the OK button to start sending it.

     To send two or more pages, follow the message to load the next page, and press the Color or Black button. After scanning all pages, press the OK button to start sending.

     Note

     • To cancel sending the fax, press the Stop button.

Note

• When your printer is connected to a PBX (Private Branch Exchange) system, refer to the operating instructions of the system for details on dialing the recipient's fax/telephone number.

• In case the printer was not able to send a fax, such as when the recipient's line was busy, it has the function to automatically redial the number after a specified interval. Automatic redialing is enabled by default.

  • Automatic Redialing

• Unsent documents, such as those pending redial, are stored in the printer's memory. They are not stored in the case of a sending error.

  • Document Stored in Printer's Memory
• Do not unplug the power cord until all documents are sent. If you unplug the power cord, all unsent documents stored in the printer's memory are lost.